Organizers
Guides for running your show in Map D, from your first sign-in to publishing.
Getting started
Sign in, find your way around, and learn what each role can do.
- What Map D does for your showA tour of the platform: floor plans, booth sales, exhibitor portals, Homebase and the mobile app.
- Sign in and set up two-factor authenticationAccept your invite, choose a password, and connect an authenticator app to your account.
- Find your way around your workspaceWhat each item in the sidebar and the account menu does, and how to open a show.
- Roles: Owner, Show Manager and AssociateWhat each member role can see and change, and how show assignments limit Associates.
- The free plan and how to upgradeWhat you can do on a free account, what needs the standard plan, and how to request an upgrade.
Your team
Invite colleagues, assign shows, and manage access.
Organization settings
Your company profile, branding and custom domain.
Your show
The show dashboard, configuration and the Event Checkup.
- Your show dashboardEvent links, the sales summary, the configuration settings you control, analytics and the history of changes.
- Get your show ready with Event CheckupSee what is missing or misconfigured across your event profile, exhibitors, speakers, sponsors and booth sales.
- Read-only showsKeep a finished show as a record that nobody can change, and what still works while it is read-only.
Floor plans
Draw, number and publish your floor plan.
- Open the map editorOpen your floor plan, start from an image or a blank map, set the scale, and work alongside colleagues.
- Draw your floor planEvery drawing tool, placing and editing booths, layers, snapping and keyboard shortcuts.
- Lay out and number boothsFill a region with booths using the layout generator, then number them in the order you click.
- Publish your floor planPublish changes, understand the pre-publish checks, restore an earlier version, and export an image.
- The floor plan assistantAsk questions about your map and describe changes in plain language, then review them before they apply.
Booth sales
Booth types, services, checkout, payments and orders.
- Open booth salesThe launch checklist, sales modes, booth assignment, registration dates, and launching or pausing sales.
- Booth types and pricingCreate booth types with a size, price, colors, included services and booths, and who can buy them.
- Booths and servicesOverride prices, hold booths back, and create the services, add-ons and sponsorships you sell.
- Set up paymentsConnect Stripe or another provider, accept wire, check or invoice, take deposits, and sync with QuickBooks.
- Checkout rules, fees and discountsSet how long carts are held, add a processing fee, and create discount codes and booth quantity discounts.
- Checkout forms and messagesChoose checkout fields and questions, write checkout and confirmation copy and terms, and set invoice emails.
- RainFocus booth selectionLet exhibitors registering in RainFocus pick their booths on your floor plan, or send RainFocus their ranked booth choices.
- Manage orders and paymentsApprove orders, record payments, send payment requests, create and edit orders, and export.
Exhibitors
Add exhibitors, invite them to their portal, and track onboarding.
- Add and import exhibitorsAdd exhibitors one at a time or from a CSV file, organize them into categories, and archive them.
- Invite exhibitors to their portalAssign login emails, customize the invite, and send or resend portal invitations from the Access Manager.
- Control what exhibitors can editTurn portal features on or off, lock editing, and configure Exhibitor Plus selling and personnel limits.
- Set up onboarding tasksBuild the checklist exhibitors complete, review uploads, and track who is behind.
- An exhibitor's profile and View as exhibitorEverything about one exhibitor in one place, and how to see and edit their portal as they do.
Speakers and schedule
Speakers, tracks and sessions.
Attendees and ticketing
Attendee lists, ticketing and onsite check-in.
Homebase and mobile app
Your public show site, embeds and the mobile app.
- Build your HomebasePick a template, customize pages and branding, write your show's help center page, and publish.
- Embed your show on your websiteEmbed your Homebase or booth sales floor plan on your own website with a copy-and-paste code.
- Your show's mobile appDesign your app with tiles and blocks, preview it live, release it, and run its check-in, polls, networking and challenges.
- Ads in your mobile appShow sponsor and announcement ads on the home screen, other screens, or full screen when the app opens.
Communication and insight
Emails, analytics, reports and insurance tracking.
- Send emails from the Email CenterSend personalized emails to attendees, exhibitors and speakers, and manage templates and invitation emails.
- Show analytics and reportsSee how visitors use your Homebase, and build and export reports on any show data.
- Track exhibitor insuranceRequire exhibitor liability coverage through Vertical Insure and track each certificate of insurance.
AI and integrations
The AI Assistant, connected assistants and API keys.
- The AI AssistantAsk plain-language questions about sales, inventory and pricing across the shows you can access.
- Connect Claude or ChatGPTGive your own AI assistant read-only access to your Map D data, and disconnect it when you are done.
- API keysCreate scoped API keys so your own systems can read and update your show data.